Document Review Log Template

Purpose

This form provides a standardized template for logging document reviews conducted as part of the IMS document control process. It ensures consistent tracking of review activities, comments, and resolutions.

Instructions

1. Complete one log entry for each document reviewed
2. Reviewers should provide specific, actionable comments
3. Document owner is responsible for addressing comments and updating resolution status
4. Maintain this log as evidence of document review process
5. Attach this completed log to the document approval workflow

Document Review Log

Document Information

Field	Details
Document ID	[e.g., SW-IMS-POL-002]
Document Title
Version	[e.g., 1.0, 2.1]
Document Type	[ ] Policy [ ] Procedure [ ] Guideline [ ] Form [ ] Role [ ] Other: _____
Review Purpose	[ ] New Document [ ] Scheduled Review [ ] Post-Incident Update [ ] Regulatory Change [ ] Other: _____
Review Date	[YYYY-MM-DD]
Document Owner

Reviewers

List all required and optional reviewers for this document:

Reviewer Name	Role/Department	Required/Optional	Status
		[ ] Required [ ] Optional	[ ] Complete [ ] Pending
		[ ] Required [ ] Optional	[ ] Complete [ ] Pending
		[ ] Required [ ] Optional	[ ] Complete [ ] Pending
		[ ] Required [ ] Optional	[ ] Complete [ ] Pending

Review Comments and Resolutions

#	Section/Page	Reviewer	Comment/Suggestion	Priority	Resolution	Resolved By	Date
1				[ ] Critical [ ] Major [ ] Minor	[ ] Accepted [ ] Rejected [ ] Modified [ ] Pending
2				[ ] Critical [ ] Major [ ] Minor	[ ] Accepted [ ] Rejected [ ] Modified [ ] Pending
3				[ ] Critical [ ] Major [ ] Minor	[ ] Accepted [ ] Rejected [ ] Modified [ ] Pending
4				[ ] Critical [ ] Major [ ] Minor	[ ] Accepted [ ] Rejected [ ] Modified [ ] Pending
5				[ ] Critical [ ] Major [ ] Minor	[ ] Accepted [ ] Rejected [ ] Modified [ ] Pending

*Add additional rows as needed.

Comment Priority Definitions

• Critical: Must be addressed before approval (e.g., legal/regulatory compliance issue, factual error, conflicts with other documents)
• Major: Should be addressed before approval (e.g., unclear instructions, missing information, process improvement)
• Minor: Can be addressed in next revision (e.g., typo, formatting, suggestion for enhancement)

Review Summary

Field	Details
Total Comments
Critical Comments
Major Comments
Minor Comments
All Critical/Major Comments Resolved?	[ ] Yes [ ] No - See pending items below
Document Approved for Publication?	[ ] Yes [ ] No - Rework Required

Pending Items

List any unresolved critical or major comments that require follow-up:

Approval

Document Owner Sign-Off

I confirm that all critical and major review comments have been addressed and the document is ready for approval.

Name	Date	Signature

Approver Sign-Off

I approve this document for publication following successful completion of the review process.

Name	Role	Date	Signature

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Notes for Users

• Digital Reviews: For digital workflows, use email threads or collaboration tools; summarize in this log for record-keeping
• Rejected Comments: When rejecting a comment, provide clear rationale in the Resolution column
• Modified Comments: When partially accepting a comment, specify what was changed in the Resolution column
• Version Control: Attach this completed log to the document record in the document management system
• Retention: Retain completed review logs for [TBD - e.g., 3 years] after document superseded

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Document Control

Version	Date	Author	Changes	Approved By
1.0	[TBD]	IMS Coordinator	Initial template creation	[TBD]

Next Review Date: [TBD]

Document Classification: Internal

Document Owner: IMS Coordinator