DraftPublicISO 14001

SW-EMS-POL-001

Environmental Policy

Version

1.0

Owner

Environmental Lead

Effective Date

TBD

Review Date

TBD

Environmental Policy

1. Purpose

This Environmental Policy establishes Swedwise AB's commitment to environmental sustainability and fulfillment of our compliance obligations. It provides the framework for setting environmental objectives and demonstrates our dedication to protecting the environment as an integral part of our business operations.

This policy supports our ISO 14001:2015 Environmental Management System and aligns with our brand promise: "Make Time For The Good."

2. Scope

This policy applies to:

All Swedwise AB employees, contractors, and temporary staff
All organizational locations (Karlstad HQ, Stockholm, Uddevalla offices, and remote workers)
All activities under Swedwise's control, including:
- Office operations and facilities management
- Business travel and transportation
- IT equipment lifecycle (procurement, use, disposal)
- Service delivery to customers
- Procurement and supply chain management

3. Environmental Commitment Statement

Swedwise AB is committed to conducting business in an environmentally responsible manner. As an IT consultancy, we recognize that while our direct environmental impact is relatively low compared to manufacturing industries, we have significant opportunities to make positive environmental contributions through our operations, service delivery, and influence on customers and partners.

We commit to integrating environmental considerations into our business decisions, continuously improving our environmental performance, and being transparent about our environmental impact and progress.

4. Policy Statements

4.1 Protection of the Environment

Swedwise commits to proactive protection of the environment, including:

Climate Action: Minimizing our carbon footprint through reduced business travel, energy-efficient office operations, and promotion of remote work arrangements
Resource Efficiency: Optimizing use of energy, materials, and other resources in our daily operations
Biodiversity: Considering biodiversity impacts in our business decisions where applicable
Sustainable Service Delivery: Designing and delivering our IT solutions with environmental considerations in mind

4.2 Pollution Prevention

We commit to preventing pollution through:

Waste Minimization: Reducing waste generation at source through digitalization, reuse, and conscious consumption
E-Waste Management: Ensuring proper handling, recycling, and disposal of electronic equipment and IT assets according to WEEE regulations
Chemical Management: Minimizing use of hazardous substances in office operations and ensuring proper handling when unavoidable
Digital-First Approach: Prioritizing digital communications and document management to reduce paper consumption

4.3 Compliance Obligations

Swedwise commits to:

Understanding and fulfilling all applicable environmental legal requirements and other compliance obligations
Meeting or exceeding environmental regulations in all jurisdictions where we operate (Sweden, Nordic region)
Monitoring changes in environmental legislation and adapting our practices accordingly
Maintaining required environmental permits, licenses, and registrations
Cooperating with regulatory authorities and responding promptly to environmental compliance requirements

4.4 Continual Improvement

We are committed to continual improvement of our environmental performance through:

Setting measurable environmental objectives and targets
Regular monitoring and measurement of environmental aspects and performance
Annual management review of the Environmental Management System
Employee engagement and environmental awareness programs
Integration of environmental considerations into our innovation and improvement initiatives
Learning from incidents, near-misses, and best practices

4.5 Life Cycle Perspective

Swedwise adopts a life cycle perspective in our environmental management:

Procurement: Prioritizing environmentally preferable products and services; evaluating suppliers' environmental performance
Operations: Considering environmental impacts throughout our service delivery processes
End-of-Life: Ensuring responsible disposal, recycling, and circular economy approaches for IT equipment and office materials
Extended Influence: Encouraging customers and partners to consider environmental impacts in their decisions
SaaS Services: Designing our SaaS offerings with energy efficiency and sustainability considerations

5. Environmental Objectives Framework

Swedwise establishes environmental objectives aligned with this policy and our significant environmental aspects. Our focus areas include:

Primary Focus Areas

Business Travel: Reducing carbon emissions from air travel, car travel, and employee commuting
Office Energy: Improving energy efficiency and considering renewable energy sources
IT Equipment: Extending equipment lifecycles, promoting reuse, ensuring proper recycling
Waste Management: Minimizing waste generation and maximizing recycling rates
Procurement: Increasing proportion of environmentally preferable purchases

Objective Setting Criteria

Environmental objectives shall be:

Consistent with this Environmental Policy
Measurable and monitored
Based on significant environmental aspects and risks
Considering compliance obligations and stakeholder requirements
Taking into account technological options, financial capabilities, and operational requirements
Communicated to relevant parties
Updated as appropriate

Specific objectives, targets, and action plans are documented in [TBD - Environmental Objectives and Targets document reference].

6. Roles and Responsibilities

Top Management (CEO)

Overall accountability for the Environmental Management System
Ensuring resources are available for environmental management
Promoting environmental awareness and commitment throughout the organization
Reviewing environmental performance in management reviews

Environmental Lead

Responsible Person: [TBD - Name and contact]

Leading development and implementation of the Environmental Management System
Ensuring this policy is established, implemented, and maintained
Coordinating environmental aspects identification and evaluation
Managing compliance obligations register and monitoring legal compliance
Reporting environmental performance to top management
Coordinating internal environmental audits
Leading environmental objectives setting and monitoring
Managing environmental training and awareness programs

Management Team

Implementing this policy within their respective areas
Allocating resources for environmental initiatives
Setting and monitoring environmental objectives for their departments
Promoting environmental awareness among their teams
Identifying environmental risks and opportunities
Reporting environmental performance and incidents

Department Heads / Office Managers

Implementing environmental procedures in daily operations
Monitoring environmental aspects and performance in their areas
Ensuring staff are aware of environmental requirements
Identifying improvement opportunities
Managing local environmental initiatives (waste sorting, energy use, etc.)

All Employees and Contractors

Understanding and following this Environmental Policy
Being aware of significant environmental aspects of their work
Contributing to achievement of environmental objectives
Participating in environmental training and awareness activities
Reporting environmental incidents, near-misses, and improvement suggestions
Taking personal responsibility for minimizing environmental impact

Resource Management Team

Coordinating travel planning with environmental considerations
Promoting sustainable travel alternatives
Managing IT equipment lifecycle and e-waste procedures
Coordinating procurement with environmental criteria

7. Communication

Internal Communication

This Environmental Policy is communicated internally through:

Publication on the company intranet and IMS platform
Inclusion in employee onboarding and induction programs
Environmental awareness training sessions
Display in office locations
Regular updates in company meetings and newsletters
Integration into annual performance reviews

All employees are encouraged to:

Ask questions about environmental matters
Suggest environmental improvements
Report environmental incidents or concerns

External Communication

This Environmental Policy is available to external parties as a public document:

Published on the Swedwise website
Available upon request to customers, partners, suppliers, and other stakeholders
Referenced in tender responses and customer documentation
Shared with regulatory authorities as required

External stakeholders can provide feedback or raise environmental concerns through [TBD - contact email/process].

Transparency and Reporting

Swedwise commits to transparent environmental communication:

Publishing annual environmental performance summary [TBD - format and channel]
Responding to customer environmental questionnaires and sustainability assessments
Participating in relevant environmental initiatives and reporting frameworks as appropriate
Communicating environmental achievements and learnings

8. Policy Review and Maintenance

Review Frequency

This Environmental Policy is reviewed:

At least annually during Management Review
When significant changes occur in:
- Organizational context or business operations
- Environmental aspects or risks
- Legal or compliance obligations
- Stakeholder requirements
Following environmental incidents or non-conformities
After internal or external audits

Review Responsibility

Primary: Environmental Lead
Approval: CEO / Top Management
Consultation: Management Team, relevant stakeholders

Review Criteria

Policy review considers:

Continued suitability and adequacy for Swedwise's purpose and context
Alignment with strategic direction and business objectives
Effectiveness in driving environmental performance improvement
Changes in ISO 14001 requirements or best practices
Stakeholder feedback and expectations
Environmental performance data and trends

Change Control

Changes to this policy:

Are documented with version control
Are approved by Top Management
Are communicated to all affected parties
Trigger review of related environmental documents and procedures

SW-IMS-POL-001: Integrated Management System Policy
[TBD - SW-EMS-PRO-001: Environmental Aspects Identification and Evaluation]
[TBD - SW-EMS-PRO-002: Compliance Obligations Procedure]
[TBD - SW-EMS-PRO-003: Environmental Objectives and Planning]
[TBD - SW-EMS-ROLE-001: Environmental Lead Role Description]
[TBD - Environmental Aspects Register]
[TBD - Legal Compliance Register]
[TBD - Environmental Objectives and Targets]

10. Document Control

Item	Details
Document ID	SW-EMS-POL-001
Document Type	Policy
Version	1.0
Status	Draft
Classification	Public
Owner	Environmental Lead
Author	[TBD]
Effective Date	[TBD]
Review Date	[TBD - Recommended: 12 months from effective date]
Approval Required	CEO / Top Management
Distribution	All staff, public website

Version History

Version	Date	Author	Changes	Approved By
1.0	[TBD]	[TBD]	Initial release	[TBD]

Approval

Prepared by: _________________________________ Date: _________
Environmental Lead

Reviewed by: _________________________________ Date: _________
[TBD - Quality Lead / CISO / Other Management]

Approved by: _________________________________ Date: _________
CEO / Top Management

This document is controlled. Printed copies are uncontrolled and may be outdated. Always refer to the IMS platform for the current version.

Swedwise AB | Make Time For The Good