Environmental Aspects Register Template

Instructions for Use

Purpose: This register identifies environmental aspects of Swedwise's activities, evaluates their significance, and documents controls and objectives.

How to Complete:

Identify Activities/Processes: List all business activities (e.g., office operations, business travel, IT services delivery)
Determine Environmental Aspects: For each activity, identify what interacts with the environment (e.g., energy consumption, waste generation, travel emissions)
Identify Environmental Impacts: State the potential or actual effect on the environment (e.g., climate change, resource depletion, pollution)
Assess Conditions: Indicate whether the aspect occurs under Normal operations, Abnormal conditions (maintenance, startup), or Emergency situations
Evaluate Significance: Score against criteria (Scale, Severity, Probability, Legal compliance) - use rating scale 1-5
Calculate Total Score: Sum the criteria scores to determine overall significance
Determine Significance: Aspects with score ≥12 are considered Significant and require objectives/targets
Document Controls: List existing controls that manage or mitigate the aspect
Set Objectives/Targets: For significant aspects, reference specific environmental objectives or targets (from Objectives Register)
Review: Update register annually or when activities change significantly

Significance Scoring Criteria (Rate 1-5 for each):

Scale: How widespread is the impact? (1=localized, 5=global)
Severity: How serious is the environmental impact? (1=negligible, 5=severe)
Probability: How likely is the impact to occur? (1=rare, 5=continuous)
Legal: Is there legal/regulatory compliance risk? (1=no regulations, 5=strict regulations with penalties)

Review Frequency: At least annually, or when:

New activities introduced
Operations or processes change significantly
Legal requirements change
Significant environmental incidents occur
Management review identifies need

Owner: Environmental Lead

Environmental Aspects Register

Aspect ID	Activity/Process	Environmental Aspect	Environmental Impact	Condition	Scale (1-5)	Severity (1-5)	Probability (1-5)	Legal (1-5)	Total Score	Significant? (Y/N)	Existing Controls	Objectives/Targets	Review Date
EA-001	Business travel (air, road, rail)	Fuel consumption, GHG emissions	Climate change, air pollution	Normal	4	4	5	3	16	Y	- Travel policy encouraging virtual meetings - Carbon offsetting program - Public transport preference	OBJ-ENV-001: Reduce business travel emissions by 15% by 2025	2024-12-31
EA-002	Office energy consumption (electricity, heating)	Energy use from grid	Climate change, resource depletion	Normal	3	3	5	3	14	Y	- Energy-efficient equipment - LED lighting - Automatic shutoff systems - Remote work reducing office energy	OBJ-ENV-002: Reduce office energy consumption by 10% per employee by 2025	2024-12-31
EA-003	Electronic equipment (laptops, monitors, phones)	E-waste generation	Resource depletion, soil/water pollution if improperly disposed	Normal	3	4	3	4	14	Y	- Equipment lifecycle management - Certified e-waste recycling partner - Donation/reuse programs	OBJ-ENV-003: Achieve 100% certified recycling of e-waste	2024-12-31
EA-004	Office paper consumption	Paper use, waste generation	Deforestation, resource depletion	Normal	2	2	4	2	10	N	- Digital-first policy - Double-sided printing default - Paper recycling bins	Monitor consumption, promote paperless practices	2024-12-31
EA-005	Data center operations (Entiros AB)	Energy consumption, cooling	Climate change, resource depletion	Normal	4	4	5	3	16	Y	- Supplier with environmental certification - Energy-efficient data center - Virtualization and optimization	Engage with Entiros on sustainability, monitor PUE metrics	2024-12-31
EA-006	Office waste (general, recycling)	Waste generation	Resource depletion, pollution	Normal	2	2	4	2	10	N	- Recycling program (paper, plastic, metal) - Waste separation bins - Waste reduction awareness	Maintain recycling program, monitor waste volumes	2024-12-31
EA-007	Cleaning products and supplies	Chemical use	Water/soil pollution if improperly disposed	Normal	1	2	3	3	9	N	- Eco-labeled cleaning products preferred - Supplier management for green products - Proper disposal procedures	Continue eco-product preference	2024-12-31
EA-008	Printer toner and ink cartridges	Hazardous waste (small quantities)	Soil/water pollution if improperly disposed	Normal	1	3	2	4	10	N	- Supplier take-back programs - Designated collection bins - Proper disposal tracking	Ensure 100% take-back/recycling	2024-12-31
EA-009	Office water consumption	Water use	Resource depletion	Normal	1	1	4	1	7	N	- Water-efficient fixtures (building-managed) - Awareness on conservation	Monitor and promote conservation	2024-12-31
EA-010	Employee commuting	Fuel consumption, GHG emissions	Climate change, air pollution	Normal	3	3	5	2	13	Y	- Remote work policy (reducing commuting) - Public transport support - Cycling incentives - Office locations near public transport	Promote sustainable commuting options, track remote work uptake	2024-12-31
EA-011	SaaS platform operations (customer data processing)	Indirect energy use (data center)	Climate change	Normal	4	4	5	3	16	Y	- Efficient code and infrastructure - Entiros green data center - Optimization and monitoring	Optimize platform efficiency, engage with Entiros on renewable energy	2024-12-31
EA-012	Spills of cleaning chemicals or toner	Chemical release to environment	Soil/water pollution	Emergency	1	3	1	4	9	N	- Spill kits in offices - Emergency response procedure (SW-EMS-PRO-001) - Staff training	Maintain spill response capability	2024-12-31
EA-013	Equipment disposal during office moves/upgrades	Increased e-waste, waste generation	Resource depletion, pollution	Abnormal	2	3	2	4	11	N	- Pre-move assessment and planning - Certified recycling for all equipment - Donation/reuse prioritized	Ensure proper disposal planning for moves	2024-12-31
EA-014	Refrigerant from HVAC systems (building-managed)	Ozone depletion, GHG emissions (if leak)	Climate change, ozone depletion	Emergency	2	4	1	5	12	Y	- Building management responsible for HVAC maintenance - Swedwise monitors and coordinates - Leak detection and response (building)	Coordinate with building management, ensure proper maintenance	2024-12-31
EA-015	Packaging from equipment and supplies	Waste generation (cardboard, plastic)	Resource depletion, pollution	Normal	1	1	3	1	6	N	- Recycling of packaging materials - Supplier selection favoring minimal packaging	Promote recycling, engage suppliers	2024-12-31

Register Maintenance

Owned by: Environmental Lead
Review Schedule: Annually (December) or as needed when operations change
Last Review: [Date]
Next Review: [Date]

Change Log:

Date	Change Description	Changed By
[Date]	Initial register created	[Name]

Notes

Significant Aspects Summary:
The following aspects are rated as significant (score ≥12) and require specific objectives and targets:

EA-001: Business travel emissions
EA-002: Office energy consumption
EA-003: E-waste generation
EA-005: Data center operations
EA-010: Employee commuting
EA-011: SaaS platform operations
EA-014: HVAC refrigerants

IT Consultancy Context:
Swedwise is a service company with minimal direct environmental impact compared to manufacturing. The most significant aspects relate to:

Energy consumption (offices and data centers)
Business travel and commuting
Electronic equipment lifecycle and e-waste
Indirect impacts through supplier operations (data center)

Continuous Improvement:
This register should be updated when:

New activities or services are introduced (e.g., new SaaS offerings)
Significant changes to operations (office moves, remote work policy changes)
Legal/regulatory requirements change
Technology or equipment changes
Lessons learned from incidents or audits

Document Control

Version	Date	Author	Changes
1.0	[TBD]	[Author]	Initial release

Approval

Role	Name	Signature	Date
Environmental Lead
Management Team Representative