Environmental Aspects Register

Version

1.0

Owner

Environmental Lead

Effective Date

[TBD]

Review Date

[TBD]

Environmental Aspects Register

1. Purpose

This Environmental Aspects Register identifies and evaluates the environmental aspects of Swedwise AB's activities, products, and services to determine which aspects have or can have significant environmental impacts, as required by ISO 14001:2015 Clause 6.1.2.

2. Scope

This register covers:

Office Operations: All three Swedwise offices (Karlstad HQ, Stockholm, Uddevalla)
Business Travel: Air, car, and rail travel for business purposes
IT Equipment: Hardware, consumables, and e-waste
Procurement: Goods and services purchased
Customer Delivery: On-site consulting and remote service delivery
SaaS Operations: Cloud infrastructure and data center impacts (indirect)

3. Significance Evaluation Criteria

Criterion	Description	Score Range
Scale	Magnitude of environmental impact	1-5 (1=minimal, 5=severe)
Frequency	How often the aspect occurs	1-5 (1=rare, 5=continuous)
Legal Requirement	Subject to legal/regulatory requirement	Y/N (adds +5 if Yes)
Stakeholder Concern	Level of stakeholder interest/concern	1-5 (1=low, 5=high)

Significance Score = (Scale × Frequency) + Stakeholder Concern + (Legal × 5)

Significance Threshold:

Score ≥ 15: Significant aspect (requires objectives, targets, and controls)
Score 10-14: Moderate aspect (monitor and consider for improvement)
Score < 10: Low significance (routine monitoring)

4. Environmental Aspects Register

4.1 Office Operations - Energy & Resources

Aspect ID	Activity	Environmental Aspect	Environmental Impact	Condition	Scale	Freq	Legal	Stakeholder	Score	Significant?	Control Measures	Owner
EA-001	Office lighting and equipment	Electricity consumption	Climate change, resource depletion	Normal	3	5	N	4	19	Y	LED lighting, auto-off timers, energy-efficient equipment	Facility Manager
EA-002	Office HVAC	Heating/cooling energy use	Climate change	Normal	4	5	N	3	23	Y	Temperature controls, regular maintenance	Facility Manager
EA-003	Office water usage	Water consumption	Resource depletion	Normal	2	4	N	2	10	N	Low-flow fixtures	Facility Manager
EA-004	Office waste generation	General waste to landfill	Land pollution, resource loss	Normal	3	5	N	3	18	Y	Waste sorting, recycling programs	Environmental Lead
EA-005	Office paper use	Paper consumption	Deforestation, resource depletion	Normal	2	3	N	2	8	N	Digital-first policy, double-sided printing	IT Manager

4.2 Business Travel

Aspect ID	Activity	Environmental Aspect	Environmental Impact	Condition	Scale	Freq	Legal	Stakeholder	Score	Significant?	Control Measures	Owner
EA-006	Employee air travel	Aviation fuel emissions	Climate change (high CO2/km)	Normal	5	3	N	5	20	Y	Virtual meetings default, travel approval process	Resource Manager
EA-007	Employee car travel	Vehicle fuel emissions	Air pollution, climate change	Normal	4	4	N	4	20	Y	Car pooling, public transport incentives	Resource Manager
EA-008	Employee train travel	Rail electricity use	Climate change (low CO2/km)	Normal	1	3	N	2	5	N	Preferred travel mode	Resource Manager

4.3 IT Equipment & Operations

Aspect ID	Activity	Environmental Aspect	Environmental Impact	Condition	Scale	Freq	Legal	Stakeholder	Score	Significant?	Control Measures	Owner
EA-009	IT equipment disposal	Electronic waste (WEEE)	Toxic pollution, resource loss	Normal	3	2	Y	4	15	Y	WEEE-certified recyclers, asset tracking	IT Manager
EA-010	IT equipment energy	Equipment energy consumption	Climate change	Normal	3	5	N	3	18	Y	Energy Star equipment, power management	IT Manager
EA-011	Printer consumables	Toner cartridges, batteries	Hazardous waste	Normal	2	2	Y	2	11	N	Supplier take-back programs	IT Manager

4.4 Procurement & Supply Chain

Aspect ID	Activity	Environmental Aspect	Environmental Impact	Condition	Scale	Freq	Legal	Stakeholder	Score	Significant?	Control Measures	Owner
EA-012	Hardware purchasing	Supplier environmental practices	Indirect manufacturing impacts	Normal	3	3	N	3	12	N	Supplier environmental questionnaire	Procurement Lead
EA-013	Cloud services	Data center energy consumption	Climate change (indirect)	Normal	4	5	N	4	24	Y	Green cloud providers, resource optimization	CTO/CISO

4.5 Service Delivery

Aspect ID	Activity	Environmental Aspect	Environmental Impact	Condition	Scale	Freq	Legal	Stakeholder	Score	Significant?	Control Measures	Owner
EA-014	On-site consulting	Travel to customer sites	Emissions, air pollution	Normal	3	4	N	3	15	Y	Remote delivery where possible	Delivery Manager
EA-015	Customer use of solutions	Energy use of deployed systems	Indirect operational emissions	Normal	3	5	N	2	17	Y	Energy-efficient design	Development Lead

5. Significant Environmental Aspects Summary

Based on the evaluation, the following aspects are significant and require environmental objectives:

EA-001: Office electricity consumption (Score: 19)
EA-002: HVAC energy use (Score: 23)
EA-004: Office waste generation (Score: 18)
EA-006: Employee air travel (Score: 20)
EA-007: Employee car travel (Score: 20)
EA-009: Electronic waste disposal (Score: 15)
EA-010: IT equipment energy (Score: 18)
EA-013: Cloud services data center energy (Score: 24)
EA-014: Travel to customer sites (Score: 15)
EA-015: Customer use of solutions (Score: 17)

6. Priority Improvement Opportunities

High Priority

Green Electricity: Switch all offices to 100% renewable energy
Travel Reduction: Implement travel reduction targets and virtual-first policy
Cloud Optimization: Select carbon-neutral cloud regions and optimize resource use
Circular Economy: Extend IT equipment life and establish refurbishment programs

Medium Priority

Zero Waste Office: Implement comprehensive waste reduction and recycling
Sustainable Procurement: Formal environmental criteria for suppliers
Green Software: Design energy-efficient solutions for customers

7. Roles & Responsibilities

Role	Responsibility
Environmental Lead	Overall register maintenance, significance evaluation, annual review
Facility Manager	Office energy, waste, water data collection and controls
IT Manager	IT equipment aspects, e-waste management, energy efficiency
Resource Manager	Travel data collection, travel policy enforcement
CTO/CISO	Cloud infrastructure environmental impacts
Delivery Manager	Customer site impacts, remote delivery promotion

8. Review & Update Process

This register shall be reviewed:

Annually as part of management review
When significant changes occur (new offices, services, equipment)
After incidents with environmental impact
When legal requirements change

SW-EMS-POL-001: Environmental Policy
SW-IMS-PRO-002: Risk Assessment Procedure
SW-IMS-REG-001: Integrated Risk Register

Document Control

Version	Date	Author	Changes	Approved By
1.0	[TBD]	Environmental Lead	Initial draft	[TBD]

Next Review Date: [TBD - typically 12 months from effective date]